Incoming International Staff

Before departure

Before departure, you need to arrange your stay and sign the Mobility Agreement. The partner university must have agreed on the program of activities to be undertaken by the visiting teachers (Mobility Agreement) prior to the start of the mobility period. If you are interested to sign the agreement with the Faculty of Education please contact the departmental coordinators.

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Practicalities

Mobility documents

There are several mobility documents that need to be filled in and submitted in order to consider the mobility completed successfully. These documents are listed below:

Before Arrival

• Mobility Agreement for Training/Teaching – this document should be filled in based on mutual agreement between grantee and the host institution’s supervisor and signed by three parties (applicant, supervisor and the home institution’s responsible person). The electronic version of the document is fully sufficient. It is possible to download a template in the Documents section and then upload back to the application.
• Without the Mobility agreement signed by all the parties and approval by the Centre for International Cooperation it is not possible to buy any flight tickets, bus/train tickets, pay for accommodation and later request reimbursement of the costs at the host university.

During the mobility

Incoming staff grantees will be given several mobility documents to be filled in and signed during the first day of the placement. These documents contain:

• Confirmation of Teaching / Training
• Erasmus+ Grant Agreement
• Contract with Masaryk University
• Request for Reimbursement

Documents that should be submitted to the CZS office:

• Boarding pass(es)
• Relevant invoices and receipts (if applicable)

After the Mobility

• Scan of the return boarding pass(es)
• EU Mobility Survey – a questionnaire that is sent electronically from the database of Erasmus+. It is necessary to fill in the questionnaire within 30 days of its receipt.

Accommodation

Incoming grantees will have arranged for them a single-bed room at university hotel facilities if interested. It is also acceptable to arrange accommodation on your own responsibility. Information will be provided by the Erasmus+ ICM administrator. For international guests the Centre for International Cooperation usually uses the B&B Hotel university Brno

Insurance

Incoming grantees are required to arrange their own travel insurance. Sometimes home institutions offer their employees some travel insurance as well.

Visa

Successful nominated applicants will be provided with electronic supporting documents for their short-term visa application. If necessary, paper originals can be sent as well to the address of the applicant or the home institution. It is recommended to always check the specifics and mandatory documents with the individual embassy. You will also find all the necessary details at website of the Czech Ministry of Interior.

Documents given by the university are:

• Confirmation of Mobility Acceptance in Czech
• Confirmation of Accommodation in Czech
• Confirmation of Scholarship in Czech
• Invitation Letter in English (not mandatory for visa applications).
• In cases where a visa is not necessary, only the official Invitation Letter is issued and sent via e-mail.

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Do you need confirmation?

If you are in need of any confirmation, you can request it on site from the department coordinator. In case of need emergency contact is Radek Pospíšil.